Ivy Tech Community College is required under Title IV of the Higher Education Amendments to define and administer Standards of Satisfactory Progress for students receiving financial aid. Recipients must maintain sufficient progress to assure successful completion of their educational objectives as measured by quantitative and qualitative standards. Recipients who fail to meet the Standards of Progress by the end of the semester will be placed on probation for the following semester.  During the term on probation, the student can receive financial aid with the understanding that they must meet the Standards of Progress by the end of the probationary term.

Federal Return of Funds

Qualitative Measure

Non-remedial coursework assigned with a letter grade of A, B, C, D or F contributes to the cumulative GPA.  Students who have 15 or more cumulative quality credit hours (excluding remedial coursework) must maintain a minimum 2.00 cumulative grade point average at the end of each semester. Achieving a GPA of less than 2.0 will result in academic/financial aid probation for the next term of enrollment. During the probationary period, the student must maintain a minimum GPA of 2.00 each term. The probationary status will be removed when the student’s cumulative GPA is 2.00 or higher. NOTE: Academic skills advancement classes/remedial coursework do not count in the GPA. Financial aid may be granted for up to thirty (30) credit hours of academic skills advancement classes/remedial coursework.

Quantitative Measure

Students are expected to complete 67 percent of their cumulative attempted hours. Completing less than 67 percent of the cumulative attempted hours will result in academic financial aid probation for the next term of enrollment. During the probationary period, the student must complete all (100 percent) program hours attempted and any remedial courses over the 30-hour exclusion during the probationary term. The probationary status will be removed when the student completes 67 percent of their cumulative hours. Courses assigned a letter grade of A, B, C, D, F, I, S, U or W count in quantitative and maximum time frame calculation, as do transfer credits accepted toward degree programs and any repeated coursework. Enrollment status for financial aid is defined based on hours enrolled at the end of the College’s 100 percent fee refund period. For example:

Maximum Time Frame
Students who are receiving financial aid are expected to complete all requirements for an Associate Degree or Technical Certificate within a maximum time frame of attempted credit hours. A student reaches maximum time frame after having attempted the credit hour equivalent of 150 percent of the credits required for the current degree or certificate.

Remedial Coursework
Students may receive financial aid for up to 30 credits of remedial coursework.  The first 30 credit hours are excluded in determining maximum timeframe. All remedial credits after 30 hours will be included in the maximum time frame and the quantitative measure.

Failing to Meet the Standards

If a student has not met the minimum GPA requirement or has not completed the minimum credit hours, one of the following classifications will be assigned:

Financial Aid Probation
A student who does not achieve the GPA Standard or Maximum Time Frame will be placed on financial aid probation for their next term of enrollment with the understanding that they must meet the GPA Standard and Maximum Time Frame by the end of the probationary term.

Financial Aid Termination
If a student does not meet the GPA Standard or Maximum Time Frame by the end of their probationary term, or if a student does not receive a degree in the maximum time frame allowed, the student’s aid eligibility is terminated.  At this point, a student is not eligible for any aid from the Financial Aid Office, including student loans.

Reinstatement Options
If financial aid eligibility has been terminated due to failure to meet GPA Standard or Maximum Time Frame, students may be able to submit an appeal to explain extenuating circumstances that contributed to their failure to meet the expected standards of progress. In addition, students may be able to increase their GPA by enrolling in courses without financial aid. Contact the Financial Aid Office for more information on financial aid termination appeal options. Reports will be run at the end of each semester to determine Standards of Progress for students receiving financial aid.